Job Description

Description

Role & Responsibilities

• Assist the Executive Asst to the VP and functional directors to their needs and expectations.
• Organization of Admin store, includes maintenance and placing of stationery supplies,
• Prep stationeries for new staff
• Be the central contact for general department information. Track birthday dates.
• Update organization charts and leadership calendar. Update email group listings (new hires/resigned staff)
• Supporting the sending out and receiving & packages for the directors
• Travel and Hotel arrangement and department offsite meetings (including flight, hotel and airport Transfer, visa Processing assistance as required)
• Meeting and Events coordination (including booking venue, catering and transportation, technical needs).
• Working with internal/external contacts for venue and selection of room set
• Maintaining and updating participant databases for events organized. Collation, distribution and reporting of post event survey results
• Work with various functions: Finance, Operations, Marketing, Sales, Marketplace etc
• Preparation and timely submission of directors\' expense reports, claims, credit card and payment dues
• Coordinate with finance for vendor set, PO creation and vendor payments
• Any other duties/support as and when required by EA and or functional directors.

Requirements:

• Minimum Diploma with 3-5 years of secretarial experiences

• Able to communicate and comfortable working with a large team.
• Proficient in system work (Microsoft Word, Excel, Power point etc) and internal system
• Proactiveness with minimum supervision from supervisor
• Support travel arrangement and event planning as required (venue booking/catering/set up)

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin\'s email
Email: chloetan@recruitexpress.com.sg

Chloe Tan Hui Lin
CEI Registration No.: R1765524
Tel: 67373328
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Industry

FMCG / Retail

Specialization

Administrative Support / Secretarial

Location

Central, West

Employment Type

Contract / Temp
Permanent

Salary

S$2,601 - S$4,000 / mth

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin.
CEI Registration No.: R1765524
Email: chloetan@recruitexpress.com.sg
Tel: 67373328
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express