Job Description

Description

• Ensure and manage the smooth running of the overall administration and activities of Directors/PIs\' diary including coordinating of meetings, schedules, travel, seminars, conferences, and appointments etc with internal/external stakeholders.
• Act as Secretariat for certain meetings as assigned by PIs, with the responsibility of scheduling, planning of meeting agenda, participation, taking and distributing minutes of meetings, maintaining records, ensuring follow up of action items and discussions etc.
• Coordinate admin and logistical support associated with handling mails and confidential materials, manage booking and setting-up of meeting room for meetings/events, visits of external stakeholders, such as drafting and sending of invitation to visitors and seminar speakers, booking of transportations, and etc.
• Make travel arrangements which include but not limited to reservations, booking of air tickets, accommodation, conference rooms, facilities, etc for PIs, as well as visitors as needed.
• Manage and maintain/update PIs\' research website content.
• Prepare various reports, documents and correspondences.
• Maintain an excellent filing system which includes filing of policy, confidential documents, project related documents which may be highly confidential.
• Assist with the submission of reimbursement claims, overseas travel requests, and the collation of supporting documents to ensure such requests are processed duly and timely.
• Other ad-hoc duties as assigned by the PIs.

Industry

Others

Specialization

Administrative Support / Secretarial

Location

West

Employment Type

Contract / Temp

Salary

S$2,601 - S$4,000 / mth

Interested candidates, please send your detailed resume, state your expected salary and availability in MS Words to shermainesoo@recruitexpress.com.sg

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted

Recruit Express