Job Description

Accounts Payables (AP)

• Handle full spectrum of AP function for Holding entities.
• Process and distribute invoices to the respective Business Units admin support.
• Ensure proper coding of account code and cost centre for the invoices.
• Verify and process invoices for payment (Match invoices with the correct DO/PO).
• Resolve invoice discrepancies and issues.
• Respond to emails and phone calls from vendors and internal parties.
• Prepare and perform payment runs in HSBCnet- Telegraphic Transfer, Bank Transfer and issuing of cheques.
• Sending of remittance and payment advice upon request from vendors and internal parties.
• Maintains payment files and SOA.
• Perform Bank Reconciliation against AP transactions.
• Assist in month end closing.
• Assist in streamlining and automation of AP processes.
• Raise Service and Purchase requisition for Finance.
• Vendor Master Update on Bank Details.

Accounting matters

• Prepare monthly journal entries and work closely with the stakeholders to ensure accuracy in posting of accruals & prepayments.
• Prepare manual journal entries in excel for entries

$100K. * Extract bank statements and perform bank reconciliations.

• Perform forex revaluation on AP, Accounts Receivables (AR), Bank and General Ledger (GL) balances denominated in foreign currency.
• Prepare balance sheet schedules and ensure all balance sheet items are reconciled.
• Ensure that all financial transactions, systems and procedures comply with regulations, accounting and standards.

Inter-company transactions

• Ensure all inter-company transactions are correctly posted (AR : recovery of expenses & Financial Management Fee, AP : Withholding Tax Invoices from QS subsidiaries).
• Ensure all inter-company transactions are billed on a timely basis and perform entry in Mail Operation System (MOS) via Citrix.
• Issue & distribute invoices with supporting documents to QS subsidiaries via email.
• Issue & despatch invoices to SingPost Business Units.
• Review and acceptance of MOS invoices from QS subsidiaries.
• Clearing of 60 days aged Inter-station billings (ISB) to In-house Bank Loan (IHB).
• Maintain in-house bank balances with subsidiaries, prepare & perform system entries for additional funding or loan repayment.
• Raise manual payment instructions via HSBCnet to QS subsidiaries, if any.
• Maintain & perform interest calculation on outstanding loan balances, post interest accruals journals and sending of loan and interest statements to QS subsidiaries at month end.
• Intercompany confirmation with Group Finance and QS subsidiaries.

Treasury activities

• Prepare cash flow forecast for the Holding entities.
• Liaise with Group Treasury and Group Finance on placement of fixed deposits and perform system journal entries
• Review bank balances and ensure balances are kept at optimal level.

Liaise with external auditors, tax agent and statutory boards

• Prepare audit schedules and coordinate with external auditors for Holding entities.
• Prepare tax schedules and liaise with tax agents on income tax returns filing for Holding entities.
• Quarterly GST reports preparation for the Holding entities.
• Annual XBRL filing for Holding entities.
• Government statistic surveys

QS India Entities (Expected to be short-term until liquidation)

• To upload the payment details into the HSBC bank account for Liquidation and inform EY India and liquidator to approve.
• To upload the statutory supporting documents (TDS & Provident Fund), provided by India team, onto HSBCnet to facilitate payment.
• To extract monthly bank statements on WD1 to EY India.
• To upload the SAP template prepared by the India-based book-keeper on WD3.
• To perform sanity checks ensuring the numbers are in order and cash & bank balances agreeing to bank statements.

Others

• Fixed assets administration.
• Ad-hoc duties and projects assigned.

Additional Information

Career Level

Senior Executive

Qualification

Not Specified

Years of Experience

3 years

Job Type

Full-Time

Job Specializations

,

Company Overview

As Singapore's designated postal operator, Singapore Post (SingPost) provides mail services to homes and businesses throughout the country, besides pioneering e-commerce and logistics solutions across the Asia Pacific region and beyond. SingPost's diversified offering includes retail, storage, financial services and integrated business services in addition to its traditional postal activities, and the company now operates in 19 markets with over 7500 employees around the world.

The origins of SingPost can be traced back to 1819, when a single mail office was established to serve the newly-founded British trading post of Singapore. Demand for postal services soon began to grow, and the 'Post Office' was officially established as a government department in 1858. To learn more about SingPost's heritage, please visit https://160.singpost.com/. Today SingPost is listed on the SGX-ST, with its largest shareholders being Singapore Telecommunications Limited (21.8%) and Alibaba Group Holding Limited (14.5%).

Being Singapore's designated Public Postal Licensee (PPL), a position that was renewed in 2017, SingPost is responsible for managing the country's 57 post offices, 743 street posting boxes and 11,050 POPStation lockers across 156 locations, as well as issuing stamps, maintaining the national postal code system, processing and delivering average 3 million mail items daily.

SingPost takes a proactive approach to diversifying its operations, while also ensuring that its various subsidiaries and services are seamlessly integrated. In addition to SingPost's eCommerce business, an ecommerce enabler that provides brands and retailers with integrated ecommerce solutions, SingPost offers logistics and fulfilment services to businesses through Quantium Solutions across the Asia Pacific region. Another business, Speedpost provides international shipping to more than 200 destinations across the globe and courier services within Singapore, while CouriersPlease delivers parcels throughout Australia, and Famous Holdings offers international freight consolidation and forwarding. Lock+Store offers self-storage solutions in Singapore, Hong Kong and Malaysia. Together, these end-to-end solutions result in a unified organisation with a firm foothold in a wide range of strategic markets, and a shared vision to become a global leader in both communications and e-commerce logistics.

SingPost has received international recognition for the quality of its operations, including awards for customer care, investor relations, digital innovation and e-commerce. Innovative and forward-thinking, SingPost has successfully developed a globally competitive postal and logistics infrastructure which is perfectly positioned to keep pace with Singapore's ambitious plans for the future.

Additional Company Information

Registration No.

199201623M

Company Size

2001 - 5000 Employees

Average Processing Time

6 days

Industry

Transportation / Logistics

Benefits & Others

Medical, Regular hours, Mondays - Fridays, Business (e.g. Shirts), Flexible benefits