Job Description

Summary:

• Process accurate and reliable accounting transactions for Aqua Expeditions Pte Ltd.
• Reconciliation of Balance Sheet accounts.
• Perform accurate month end closing activities.

Duties and Responsibilities:

Accounts receivables

• Monitor collections received through bank and to communicate it to right reservation team member on timely manner to ensure it is correctly entered in reservation system.
• Billing of sales orders.

Accounts payable

• Prepare PO.
• Enter all invoices on timely basis and maintain accounts payable listing with due dates,
• Prepare payments as per due date through online banking based on the due date on a weekly basis.
• Post the payments into accounting system.
• Email payment voucher to respective suppliers.
• Follow up on invoices with supplier in case of advance payments based on quotation or PR.

Cash management

• Petty cash management.
• Prepare weekly cash flow and collection report.

Journal entries and month end closing tasks

• Pass all intercompany Journal entries on timely manner and inform the other subsidiary if needed immediately to pass the corresponding intercompany entries.
• Reconcile all of Bank accounts monthly and enter the bank charges.
• Reconcile credit card statement at the end of the month with accounting system and enter the commission charge into accounting system.
• Pass month end Journal entries for accrual, depreciation, prepayment.
• Intercompany reconciliation at the end of the month.
• Assist in preparing monthly reports from accounting system and budgeting system.

Others

• Co-ordinate with all subsidiaries and various teams where necessary.
• Co-ordinate with banks if needed for payment (return of funds, unable to add beneficiary etc.) or collection related queries.
• Ensure proper and timely filing of the documents.
• Visit bank to deposit cheques on a weekly basis and withdraw USD cash if needed.
• Any other ad hoc admin duties as required by supervisors/managers.