Job Description

Accounting Executive and Executive Assistant

------------------------------------------------

Title :

Account Executive and Executive Assistant to the CEO/MD

Reporting To :

May have a dual reporting structure to Manager - Accounts and CEO/MD

Open to: The role requires candidates to have the legal right to work in Singapore

Job Purpose Summary:

This dual-role position requires a highly organized, meticulous, and proactive professional to manage both the daily financial operations of the company and provide comprehensive executive support to the CEO/MD. The role demands expertise in accounting principles, high-level administrative efficiency, and the ability to operate under pressure with precision.

Key Responsibilities

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Financial & Accounting Management (Account Executive Functions)

Maintain daily books of account on an ongoing basis.



Regularly reconcile records of bank and cash transactions and maintain the bank reconciliation statement.


Assist in the preparation of the Balance Sheet and Profit & Loss (P&L) statement after the closing of books.


Maintain detailed schedules of key accounts for financial audit purposes.


Prepare various Management Information System (MIS) reports from accounting records as per Management requirements.

Verify vendor bills for correctness, and prepare cheques for utilities, taxes, and other payments. Prepare and record customer invoices based on the mandate.


Review Debtors outstanding on an ongoing basis and report on overdue balances.


Receive and record cheques, cash, and other receipts from customers and other income.


Analyze fund balance and prepare documentation for placing bank deposits.


Record and ensure proper filing of payment vouchers and vendor bills.


Assist with the payment of Advance Tax, TDS payment, and filing TDS returns, as well as Service tax calculation, payment, and filing returns.


Prepare a database/repository of new circulars, pronouncements, etc., as applicable.


Handle routine financial correspondence.

Executive & Administrative Support (Executive Assistant Functions)

Manage the CEO/MD's diary, business schedules, and calendar, including arranging meetings, conference calls, and booking appointments.



Organize incoming information, keeping abreast of all priorities and events.


Schedule and coordinate internal and external meetings, including logistics, hotel requirements, and preparation of meeting material.


Organize and coordinate domestic and international travel arrangements, including booking flights, accommodation, and transfers.


Prepare agendas and overseas travel itineraries when necessary.


Arrange for Visas for the Senior Team.


Process expense claims.


Handle confidential documents.


Handle internal and external queries, coordinating responses/information from across the team.


Maintain a database of all contacts and cards.


Create and maintain a filing system for the CEO's personal and confidential files.


Receive visitors, arrange conference calls, and schedule meetings.


Assist clients with hotel and car booking as needed.

Candidate Profile

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Qualification

BCom and Graduate

Work Experience

5-7 years, preferably in Investment Banking

Key Knowledge & Expertise

Must be able to

hit the ground running

.
In-depth

Knowledge of accounting principles and practices

.
Previous experience in

general accounting

.
Expertise in

Tally, MS Office (Excel, PowerPoint, Word, Outlook, etc.)

.
Knowledge of

taxation

and various

accounting packages

.

Core Skills & Qualities

Superb communication skills

, both verbal and written, with a good command over English to communicate with Asia-Pacific level colleagues and global counterparts.
Excellent

organizational skills

and a high degree of

speed and accuracy

in execution of all tasks.
Strong

problem-solving skills

.
Ability to work well as part of a

team

.
Ability to pick up new ideas in a

short time frame

.
Ability to work

under pressure

and within

tight timelines

.
Ability to

handle more than one task at a time

.

Positive-minded, proactive, and highly motivated

team player.

Performance Indicators

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Performance will be assessed based on the following indicators:


Opportunities Identified



Performing within time frame


Employs Tools of the job competently


Accuracy and Precision of the work


Entrepreneurial attitude


Reliability


Responsiveness to Request for service


Interpersonal Skills


Communication Skills


Ability to work under pressure

Requirements

As above