Job Description

Job Overview

The

Account and Admin Executive

plays a key supporting role within PAVO's management and operations. This position provides comprehensive administrative, bookkeeping, and executive assistance support to the CEO and wider team, ensuring smooth day-to-day operations across PAVO's residences, F&B, concierge, and event divisions.

The ideal candidate is resourceful, highly organised, and discreet, with strong attention to detail and a proactive approach to supporting leadership and operational needs.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative and coordination support to the CEO in daily business activities and confidential matters. Prepare presentations, meeting notes, reports, and correspondence as required. Follow up on pending matters, ensuring timely completion of assigned tasks and action items. Liaise with internal departments, vendors, and external partners on behalf of the CEO.

Office & Operations Administration

Handle day-to-day administrative duties, filing, and record management. Coordinate procurement, supplier management, and office logistics. Support documentation, contract renewals, and licence applications where required. Assist in coordinating schedules and communication across PAVO properties and operational teams.

Bookkeeping & Financial Support

Maintain accurate records of expenses, invoices, petty cash, and reimbursements. Prepare simple financial summaries, payment schedules, and monthly reconciliation reports. Liaise with the company's accountant for month-end reporting and financial submissions. Ensure compliance with proper documentation and approval procedures.

Project, Event & Hospitality Support

Assist in administrative preparation and coordination for PAVO's hospitality events and projects. Support logistics, vendor sourcing, and scheduling for residences, private events, and activations. Provide on-site coordination and follow-up support when required.

Requirements

Diploma/Degree in Business Administration, Accounting, or Hospitality Management. 2-4 years of experience in administrative, bookkeeping, or executive assistant roles (hospitality/lifestyle environment preferred). Strong organisational and multitasking abilities with meticulous attention to detail. Professional, discreet, and capable of handling confidential information. Excellent communication and interpersonal skills. Proficient in Microsoft Office and Google Workspace; accounting or CRM software knowledge is an advantage. Flexible to support evenings or weekends when operational or event needs arise.
Job Type: Full-time

Pay: $3,000.00 - $3,500.00 per month

Work Location: In person