Job Description

Handle general office administration duties (filing, data entry, document preparation, etc.) Maintain and update internal records and databases

Monitor reserved stocks

and

remind the sales team

to arrange delivery for items held for more than 3 months Assist in preparing basic financial documents (e.g. invoices, payment vouchers) Prepare and issue

Delivery Orders (DOs)

and

Invoices

accurately and on time Assisting on filling up Direct Credit Authorization Form and obtain official verification by

bank officers

Assist in all account receivable & payable duties Request and compile

shipment quotations

from freight forwarders or suppliers; report findings to the Purchaser for review Handle

stock availability enquiries

by coordinating with salesperson & suppliers to ensure inventory accuracy Prepare and process

Payment Vouchers

for supplier invoices in accordance with company procedures Assist in the

bulk upload and updating of price changes

in the system to maintain accurate product pricing and data integrity Coordinate with suppliers for quotations, purchase orders, and deliveries Maintain proper records of purchases and inventory Provide general

administrative support to Purchasers

, including document preparation, follow-ups with vendors, and internal coordination Any other ad-hoc duties as assigned

Qualifications & Skills Required

Minimum Diploma/Degree in Business Administration, Accounting or equivalent Fresh graduates are welcome to apply Able to handle Mandarin speaking suppliers (to deal with Chinese Associates - customers and suppliers) Possesses a pleasant personality, good communication skill, resourceful, self-driven, proactive, willing to learn and independent Proficient in MS Excel, Word and knowledge of ERP system is preferred Independent and able to multi-task
Job Types: Full-time, Permanent

Pay: $2,500.00 - $2,800.00 per month

Benefits:

Food allowance Health insurance
Work Location: In person