Job Description

Join us as an Accounts cum Admin Assistant! Support our regional day-to-day finance operations and accounting administration, ensuring timely vendor payments, accurate records, and smooth month-end close activities. The role also interfaces with vendors, banks, and the group finance team to maintain strong controls, compliance, and audit-ready documentation.

Job Responsibilities:

Accounts payable processing:

Record invoices in SAP, verify approvals and coding, prepare and upload payment requests in the bank portal, and email supporting documents to the authoriser for approval.

Payment control and documentation:

Track and file all payment support including invoices, approvals, and remittance advice to maintain a complete audit trail.

Bank reconciliation:

Reconcile operating bank accounts, investigate timing differences and unmatched items, and clear reconciling entries within closing timelines.

Month-end closing:

Calculate and post intercompany forex revaluation journals in SAP, close the AP subledger, update the cash book, and prepare provisions with supporting schedules.

Vendor management:

Obtain statements of account (SOA), reconcile unrecorded liabilities, and upon receipt of actual invoices, reverse provisions and post the actual entries.

Intercompany (ICO):

Perform intercompany balance confirmations, follow up variances, and align cut-off with counterparties.

Reporting:

Prepare the Monthly Summary Report (MSR) covering AP aging, cash movements, provisions, and intercompany positions.

Ledger reconciliation:

Upload supporting for ledgers and subledgers into the reconciliation tool (WELART) quarterly, with clear tick-backs to the general ledger.

Compliance and audits:

Coordinate annual return filing and support other statutory requirements with external auditors, including statutory audit, tax audit, and GST/VAT matters.

Liaison:

Work closely with the group finance team on reporting timelines, consolidation pack requirements, and policy compliance; provide reconciliations and explanations as needed.

Administration:

Provide general administrative support such as document management, vendor onboarding paperwork, and basic office coordination to facilitate finance operations.

Requirements

Diploma in Accounting or equivalent preferred, with working knowledge of SAP or similar ERP considered an advantage. 1-3 years of experience in accounts/AP operations; exposure to FX; exposure to bank portals, month-end routines, and basic intercompany processes is beneficial. Strong attention to detail, good documentation discipline, and the ability to manage multiple deadlines. Proficient in Excel and comfortable communicating with vendors, banks, and internal stakeholders.
Benefits:

13th Month Bonus Performance Bonus Employee staff purchase
Job Types: Full-time, Permanent

Pay: $2,600.00 - $3,500.00 per month

Benefits:

Dental insurance Employee discount
Work Location: In person