Job Description

Role Overview

We are seeking a meticulous and proactive

Accounts Assistant

to support the finance and operations team at

Solution Process Engineering Pte Ltd (SPENGI)

. This role involves managing day-to-day accounting and administrative functions, including bookkeeping, P&L preparation, and GST computation, to ensure smooth and accurate financial operations within a dynamic engineering environment.

Key Responsibilities

1. Invoicing & Billing

Prepare, verify, and issue invoices accurately and on schedule. Follow up with clients on outstanding payments to maintain healthy cash flow.

2. Accounts Receivable, Payable & Cash Management

Manage daily accounts receivable & payable functions, including payment tracking and updating cash flow records. Maintain accurate customer and supplier account ledgers and ensure prompt recording of receipts.

3. Receivables Monitoring

Track aging of receivables and coordinate collection efforts for overdue accounts. Liaise professionally with clients to resolve billing or payment discrepancies.

4. Bookkeeping & Transaction Recording

Maintain accurate records of daily accounting transactions, journal entries, and receipts in the accounting system. Ensure all financial data is properly supported and filed for audit readiness.

5. Reconciliation & Financial Reporting

Assist in preparing monthly bank reconciliations and verifying data accuracy. Support month-end closing activities by ensuring all transactions are recorded on time.

Prepare Profit & Loss (P&L) statements

and assist in analyzing financial performance.

Compute and prepare GST submissions

in accordance with statutory requirements.

6. Reporting & Documentation

Prepare monthly customer statements and assist in compiling management reports. Ensure timely submission of all financial documents and supporting schedules for review.

7. Work Flexibility

Willingness to work extended hours during reporting periods or to meet tight deadlines.

Requirements

Minimum Diploma or equivalent qualification in Accounting, Finance, or related discipline. 1-3 years of relevant experience in accounting, preferably in a trading, logistics, or engineering environment. Sound knowledge of

Accounts Receivable, Accounts Payable, cash management, bookkeeping, P&L preparation, and GST computation

. Proficient in Microsoft Office (Excel, Word) and familiar with accounting software (e.g. QuickBooks, or Xero). Strong attention to detail, organizational skills, and ability to meet deadlines. * Good interpersonal and communication skills to liaise effectively with clients, vendors, and internal teams.