Job Description

Responsibilities * To ensure correct postings of all invoices ie. charges to the correct accounts and proper classification. * To prepare AP reconciliation with creditors statement based on the Responsibilities To ensure correct postings of all invoices ie. charges to the correct accounts and proper classification. To prepare AP reconciliation with creditors statement based on the Sun Accounting System. To monitor all returned cheques cases in accordance to policy. To check that all invoices and DOs are properly matched with approved Purchase Orders (POs). To ensure that all invoices and DOs are stamped 'Received' by Receiving staff. Documents not stamped should be returned to Receiving for clarification. To ensure that all invoices and DOs are original. Duplicates invoice must be stamped 'Duplicate' to prevent double payment. To generate payment vouchers from Sun system and prepare cheques/direct debit for approval and authorisation. Attach all relevant supporting documents to payment voucher and cheque. To ensure that approval and signatures on payment vouchers and cheques/direct debit are in accordance with Hotel policies and bank account mandates. To stamp PAID' on all payment vouchers and all supporting documents when cheques are issued. Update system after payment is processed. For Food and Beverage items, ensure that invoices/DOs are accompanied by a Creditor Interface Summary for Company from the Cost Controller. For items under contract and agreement, ensure that all invoices are in accordance with the terms of the contract or agreement. Assist in the filing of working copies of all contracts and agreements for easy reference. To process payment of commission to travel agents only when properly supported by the listing of Travel Agent Commission statement printed and prepared by the Credit/AR Section. Check and ensure 3rd party causal labour accural / invoice are submitting by Human Resources department on timely and accurately for month/year end closing. To ensure that all Employee Expense Claims are supported on the Expense Claims forms approved by the relevant Head of Departments and the General Manager. Submit staff reimbursment to Human Resources deot for payroll processing before 10th each month. To verify and process payment for invoices/debit notes from related companies. To provide a copy of invoice/delivery order of newly acquired fixed assets to the Accountant for updating into the FA system. To monitor all provisions/accruals account and ensure proper offset/reversal. Any other ad-hoc assignments assigned by management