Job Description

- Accounts Payable (AP)

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Job Purpose:

Responsible for managing outgoing payments, verifying invoices, and ensuring timely and accurate processing of company expenses in line with policies and procedures.

Key Responsibilities:

Process supplier invoices, staff claims, and payment vouchers accurately and promptly. Verify vendor accounts, reconcile statements, and correct discrepancies. Prepare weekly/monthly payment runs and ensure compliance with payment terms. Monitor accounts to ensure payments are up to date. Maintain proper documentation and filing of AP records. Assist in month-end closing by preparing AP reports and reconciliations. Liaise with internal departments and external vendors to resolve payment-related issues. Support audits by providing necessary AP documentation.

- Accounts Receivable (AR)

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Job Purpose:

Responsible for managing incoming payments, monitoring outstanding receivables, and ensuring timely collection to support healthy cash flow.

Key Responsibilities:

Generate customer invoices and ensure accurate billing. Record and reconcile customer payments in the system. Monitor accounts receivable aging and follow up on overdue accounts. Communicate with clients regarding outstanding invoices and resolve billing disputes. Prepare AR reports, statements of accounts, and collection summaries. Support month-end closing with AR schedules and reconciliations. Ensure compliance with company credit policies and procedures. Assist auditors by providing necessary AR documentation.

- HR Assistant

Job Purpose:

The HR Assistant supports the Human Resources department in day-to-day operations, including recruitment, employee relations, records management, and HR administration, to ensure smooth and efficient HR processes.

Key Responsibilities:

Assist in the recruitment process (job postings, arranging interviews, coordinating with candidates). Maintain and update employee records (personal files, HR databases, leave records, etc.). Support onboarding and offboarding processes. Handle general HR inquiries from staff and provide administrative support. Coordinate training sessions, workshops, and staff welfare activities. Prepare HR-related reports and assist in compliance with labor laws and company policies. Liaise with government agencies and vendors when required. Perform other ad-hoc HR and administrative duties as assigned.

Requirements:

Diploma/Degree in Accounting, Finance, or related field. At least 2 years of relevant experience in Accounts Payable & Accounts Receivable. Knowledge of accounting software. Strong attention to detail and good organizational skills. * Ability to work independently and meet deadlines.