Job Description

Position Summary

The Accounts Executive is responsible for supporting the Finance Department in managing day-to-day accounting functions, ensuring accuracy in financial reporting, and maintaining compliance with company policies. This role plays a key part in supporting smooth retail operations through timely processing of payments, reconciliations, and administrative coordination.

Key Responsibilities

1. Accounting & Finance Operations

Handle daily accounting functions including Accounts Payable (AP), Accounts Receivable (AR), invoice processing, petty cash claims, staff reimbursements, and issuance of quotations. Maintain accurate data entry and documentation of financial transactions in line with company procedures. Assist in preparing weekly and monthly cash flow updates to support payment planning and retail operations. Reconcile supplier statements, customer accounts, and resolve billing or payment discrepancies promptly. Support month-end and year-end closing activities, ensuring accuracy and timeliness of records.

2. Financial Administration

Maintain proper filing, scanning, and archiving of finance documents for audit readiness. Manage cheque deposits, online banking transactions, and payment scheduling. Ensure billing and payment tracking boards are updated ahead of month-end to reflect current outstanding balances.

3. Retail Support & Vendor Liaison

Liaise with retail outlet teams on billing matters, petty cash claims, and inventory-related transactions. Coordinate with suppliers, landlords, and service providers on finance-related matters, including rental payments, utilities, and vendor account setups. Communicate with external vendors for courier services, account activation, and essential office/retail supplies (e.g., stationery, packaging, pantry).

4. Office & Facility Support

Work with building management on facility-related issues (e.g., maintenance, air-conditioning, safety compliance). Oversee basic office/retail administrative support such as incoming and outgoing mail, email correspondence, and ad-hoc errands when required.

5. Team Support & Ad-Hoc Duties

Provide general finance and administrative support to the Accounts and Operations team. Undertake any other responsibilities or projects as assigned by Management.

Requirements

Diploma/Degree in Accounting, Finance, or related discipline. At least 2-3 years of relevant accounting experience, preferably in the retail or FMCG sector. Strong knowledge of basic accounting principles and practices. Proficiency in MS Office (Excel, Word) and accounting software (Xero). Detail-oriented, well-organized, and able to meet tight deadlines. Good communication skills with ability to liaise across outlets, suppliers, and internal teams. Independent, proactive, and a strong team player.

Working Day/Hours:

Monday to Thursday: 9.00 a.m. - 5.30 p.m.


Friday & Saturday: 9.00 a.m. - 2.00 p.m.

Work Arrangement

This role is a full-time position based at the Company's Head Office. * The Accounts Executive is required to

physically report to the office daily

to perform finance and administrative functions.