Job Description

Admin Assistant

iwa Design - Singapore

Administrative roles:

Assist HR with staff leave process, expenses and reimbursement. Preparation of basic quotations, contracts and tender submissions. Assist team on correspondence and delivery schedules. Sourcing, ordering and delivering of project related materials. Record minutes of meetings and prepare emails, faxes, correspondence, memos, etc. Manage and maintain office stationeries and pantry supplies To assist and work together with ISO team To manage and maintain good housekeeping of the entire office together with Admin Manager To handle and managed oversea courier services To handle phone queries and attend to guests Provide administrative and clerical support to HR/Admin manager To maintain and manage office equipment Ad hoc admin duties assigned by Directors or HODs

PA roles:

Co-ordinate and manage MD and EDs' daily paperwork, emails and claims. Organize seminars and travel arrangement, hotels and travel expenses report for MD and ED. Prepare presentation materials for MD and ED including tender documents with respective team members. Manage phone and emails correspondence for MD and ED Manage and arrange appointments with internal and external parties Manage and spearhead company's events and activities with team / committee from planning to execution and completion. Managing and reviewing filing system and archives. Ad hoc duties assigned by MD and ED.

The Person:

Proficient in MS Office applications. Must be able to communicate in both English & Mandarin. Good interpersonal with communication & written skills Self-motivated, pro-active, meticulous, well-organized and able to work with minimal supervision. Able to interact with all levels and a good team player. Able to work within challenging and fast paced environment.
Job Type: Full-time

Pay: From $2,000.00 per month

Work Location: In person