Job Description

Job Opportunity: Admin Assistant - Healthcare Industry

Location: Right above Kent Ridge MRT Station

Employment Type: Full-Time | 5.5-Day Work Week

Why Join Us?

Are you an organised and empathetic person with a knack for turning complex processes into a smooth, seamless experience? Do you thrive in a fast-paced environment where your attention to detail and proactive approach directly help families during a challenging time?

We're looking for a dedicated

Administrative Assistant

to be a crucial point of contact and an expert guide for families seeking to hire a caregiver for their elderly loved one. You won't just be processing paperwork--you'll be the reliable professional who manages the entire administrative journey, from handling work permits and contracts to coordinating with external partners, ensuring a smooth transition from hospital to home.

Young & Dynamic Team

- Supportive and collaborative environment

Meaningful Work

- Help families find trusted caregivers for the elderly or persons with disabilities

Convenient Location

- Direct access from Kent Ridge MRT

What We Offer

5.5-Day Work Week

: Office hours, Mondays to Fridays 9:30AM - 6:30PM, Saturdays 9:30AM - 1:30PM.

Purpose-Driven Work

: Enjoy job satisfaction through helping families secure well-trained caregivers

Mentorship & Training

: Receive guidance, structured onboarding, and continuous development

Attractive Benefits

: 14 days of annual leave Birthday leave Performance and annual bonuses Medical & dental reimbursements Salary commensurate with experience

Key Responsibilities: What You'll Do

As an

Admin Assistant

, you will support families and caregivers through the challenging process of hiring a caregiver for their elderly loved one. You will be a crucial point of contact, ensuring a smooth and supportive experience for all parties during this stressful transition from hospital to home.

Manage Work Permit Applications:

You will handle all aspects of work permit applications, including coordinating with employers to collect necessary information, submitting applications, and providing advice on related matters.

Complete Hiring Documentation:

You will prepare and manage key documents such as service agreements, job offer letters, and employment contracts.

Coordinate Caregiver Onboarding:

You will perform administrative tasks to onboard new caregivers, including arranging insurance, collecting signed declaration forms, and processing placement fees.

Liaise with External Partners:

You will communicate with overseas agents and local third parties to arrange medical reports, flights, and transportation for caregivers.

Ensure Timely Follow-up:

You will proactively follow up with employers and caregivers to ensure all steps in the hiring process are completed on time.

Handle Special Cases:

You will escalate any issues or matters that fall outside of the standard hiring procedures.

Who We're Looking For

No prior experience - we welcome fresh talent Willing to obtain CEI (Basic) certification (training and exam fully sponsored) Minimum Diploma in any discipline Able to work independently with minimal supervision Competent in spoken and written English. Proficient in Microsoft Word & Excel

If you're looking to build a career with purpose and make a real difference in people's lives, we invite you to apply today.

Be part of a close-knit team making a difference in the lives of families and caregivers across Singapore.

Only shortlisted candidates will be contacted. Thank you for your interest.

Job Type: Full-time

Pay: $2,400.00 - $2,900.00 per month

Work Location: In person