Job Description

We are looking for a proactive

Admin Assistant

who can manage

communications, data entry, and supplier coordination

to support our warehouse and operations team. This role is ideal for someone organised, fast in communication, and able to follow structured processes.

Key Responsibilities1. Supplier & Warehouse Communication

liaise with suppliers to request

quotations, availability, lead times, and pricing

discuss order requirements, specifications, and delivery arrangements coordinate between suppliers and our warehouse team to ensure items arrive on time follow up on pending orders, missing items, or discrepancies

2. Admin & Data Entry

update Google Sheets/Excel with quotations, orders, stock updates, supplier details file and organise documents, photos, invoices, delivery orders record communication notes and ensure nothing is missed or delayed maintain accurate records for inventory and procurement

3. Operations Support

monitor WhatsApp chats, emails, and supplier messages prepare simple purchase orders (POs) using existing templates assist in logistics coordination for warehouse items moving to event locations provide daily reporting to management (simple checklist style)

Requirements

Strong English communication (written + spoken) Good organisational skills and ability to follow up consistently Comfortable with Google Sheets, Google Drive, WhatsApp, basic data entry Fast response time and proactive attitude Able to negotiate and clarify requirements politely with suppliers Prior experience in admin, procurement, logistics, or coordination is a bonus
Job Types: Part-time, Temporary, Internship, Freelance, Student job

Pay: $8.00 - $15.00 per hour

Expected hours: 20 per week

Work Location: In person