Job Description

Key Responsibilities:

General Office Tasks:

Manage filing systems, update records, and organize documentation.

Communication:

Answer phones, direct calls, take messages, and liaise with internal departments

Document Preparation:

Assist in creating and editing documents, presentations, and spreadsheets.

Data Entry:

Input and update data in company systems, ensuring accuracy and timeliness.

Reports:

Generate regular and ad hoc reports as required.

HACCP Documentation:

Maintain up-to-date records of all HACCP-related documents, including process flow diagrams, hazard analyses, and CCP records.

Audit Assistance:

Assist in internal and external HACCP audits, ensuring all necessary documents are accessible and up-to-date.

Communication:

Liaise with suppliers, health inspectors, and internal departments regarding HACCP compliance and related concerns.

Continuous Improvement:

Stay updated with changes in food safety regulations and suggest improvements to existing processes.

Support:

Provide general support and assist other staff as needed.

Required Qualifications & Skills:

Diploma or equivalent. An Associate's or Bachelor's Degree in Food Science, Quality Control, or a related field is a plus. Fluent in both English and Mandarin A minimum of 1 year in an administrative role, and direct experience in HACCP documentation and compliance is a plus Certification in HACCP training is a plus Proficiency in Microsoft Office Suite Basic usage of Adobe Illustrator Strong organizational skills with meticulous attention to detail. Solid written and verbal communication abilities. A proactive approach to problem-solving and a strong sense of initiative. * Ability to work independently and collaboratively within a team environment