Job Description

Job Summary: The Admin Assistant in the Accounts Department plays a crucial role in supporting the efficient functioning of the department by providing administrative and clerical assistance. In addition to the primary responsibilities, the incumbent will take on the role of Purchaser with responsibilities related to procurement.

Responsibilities: General Administrative Support:

• Perform general office duties such as filing, photocopying, scanning, and data entry.
• Maintained and organized departmental records, documents, and databases.
• Handle incoming calls and correspondence, redirecting as necessary.

Financial Data Entry and Record-Keeping:

• Assist in the data entry of financial transactions into accounting software.
• Maintain accurate and up-to-date records of financial transactions and receipts.
• Generate reports as needed for the accounts team.

Purchase Planning & Inventory Management:

• Forecast demand and ensure that an adequate supply of goods is maintained.
• Monitor inventory levels and reorder supplies as needed to prevent shortages or overstock situations.
• Assist in budget planning for procurement-related expenses.

Order Processing and Documentation:

• Manage the end-to-end process of purchase orders, including creation, approval, and documentation.
• Ensure that all necessary documentation is complete, including specifications, quantity, and delivery timelines.
• Maintain accurate and detailed records & reports of all procurement activities.

Collaboration:

• Collaborate with internal & external stakeholders.

Qualifications:

• Minimum O-Level and above or equivalent.
• At least 2 years of working experience.
• Basic accounting knowledge.
• Computer literacy in Microsoft Word, Excel, PowerPoint, and Google for Work (Docs, Sheets).
• Attention to detail.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Immediate or short notice.

Working Location: 18 Boon Lay Way #01-101 Tradehub 21 Singapore 609966

Working Hours: Monday to Friday, 9:30 am - 6:30 pm

Benefits:

• Annual Leave from 10 days, up to 20 days
• Sick Leave
• Maternity and paternity Leave
• Childcare Leave
• Birthday Leave
• Marriage Leave
• Compassionate Leave
• Caregiver Leave
• Medical Benefits
• Medical Insurance
• Company Incentive Trip
• Performance Bonus
• Performance Increment
• Monthly Employee Engagement Outing
• Training Sponsorship
• & more!