Job Description

• To manage filing registry, off-site storage, plan-printing, namecard, name stamp, etc term contracts
• To manage in office administration such as purchasing of admin related equipment, supplies, and PPE.
• To maintain records of office purchases, purchase requisitions, purchase orders, supplier invoices, and correspondence.
• To manage, prepare and maintain proper records and files of correspondence and documents.
• Create Purchase Requisition / SAP Rep for Goods Receipt (where necessary)
• Management and Processing of E-requisition requests in system.
• Liaise with Finance on payment issues.
• Assist in formulating and update of all Local operating procedure and quality standard.
• Assist to review and enhance automated process in EBS for all Corp/Operation Support requests.
• Vendor management
• Distribution of received mail, posting mail and arranging local/overseas couriers. (as and when needed)
• Covering of the reception duty with answering the telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.
• Assist in the distribution of received mail, posting mail and arranging local/overseas couriers. (as and when needed)
• Processing of incoming mails which includes scanning/digitization from hardcopy to softcopy format e.g. PDF format (as and when needed)
• To assist with logistics support for VIP visitors' programmes and to support in-house and external events (as and when needed)
• Assisting project tasks under the guidance of management. This may include administrative support in terms of documentation and presentation creation.
• Ad-hoc administration duties as required.

Requirements:

• Min "O" Level/Diploma and above with at least 3 years of relevant work experience in similar roles;
• Customer oriented, good communication, interpersonal skills and resourceful
• Resourceful and able to work independently with minimum supervision.

• Must be independent and able to multi-task
• Good attention to detail and team player
• Knowledge in SAP would be added advantage.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

Skills Required