Job Description

Job Requirements:

• Minimum experience in office administration for managing air tickets, office supplies, vehicle insurance, road tax and etc.

• Excellent in Microsoft Office programs/Libre Office programs.

• Excellent written and verbal communication skills to record meeting minutes.

• Excellent time management skills and ability to multi-task and prioritize work

• Knowledge of office management systems and procedures.

• Experience in Safety & ISO would be an added advantage.

• Able to handle cross-department communication effectively.

• HR skills would be an added advantage.

• To organize and record Department Manager Meetings and Department Meetings.

• To monitor and renew Vehicle Insurance, Road Tax, Vehicle Inspection and update the Vehicle Register.

• To keep the records for Vehicle Servicing & Summons and update the Vehicle Register accordingly.

• To handle and renew Company Mobile Phones and Update the Mobile Phone Register.

• Booking Air Tickets and Hotel accommodation and keeping records through approved vendors.

• To prepare Purchase Requisition for Stationery Items, Catridges, and Car Maintenance / Service.

• Ordering the drinking water and monitoring & update the Register.

• Update Phone Extention Number and circulate to all staff when necessary.

• Ordering Flowers and Gifts for Customers (Hazel flowers).

• To update Technical Contracts Register for Spare parts and Engines Agreement and PO.

• Monitoring the office housekeeping.

• Communicating with all Branches for Approval requisition and document controlling.

• Handling all Stationery items and dispatching including Cameras.

• Raising Petty Cash for Postal Stamps and Car Parking coupons.

• Controlling all supplier receipts and raising Applications for Payment.

• Relief for the receptionist when the receptionist is on leave.

• Ad-hoc jobs assigned by the department manager.