Job Description

• Assist in daily routine operations eg. arrange courier services, handle phone calls (screening and forwarding incoming calls) and taking messages.

• Handle incoming and outgoing courier documents, faxes and emails and daily collection incoming letters from letter box in.

• Provide Accounts administrative support (such as printing the invoices)

• Support the operational day-to-day activities (such as coordination and booking of meeting rooms)

• Answer and direct phone calls.

• Organize and schedule meetings and appointments.

• Manage all incoming/outgoing mails, courier document/parcels and document circulation.

• Carry out administrative duties e.g. filing, typing, copying, binding, scanning etc.

• Facilitating the ordering of stationery, water and pantry suppliers.

• Assist in arranging cleaner for business property.

• Provide administration support to HR and Accounts Department.

• Write letters and emails on behalf of other office staff.

• Handle sensitive information in a confidential manner.

• Assist Finance Department in data entry duties and printing invoices.

• Carry any other ac-hoc admin duties and operational support as and when assigned by supervisor.
  

Requirements:

• Recognised Diploma in Business Administration, Secretarial or related fields
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Attention to detail and problem-solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• Customer service oriented
• Able to speak/read/write Chinese.
  

Benefit:

• Medical Insuarnce covered
• Mobile/Transport Allowance
• A/L 15 Days
  

Working location:

• Buona Vista (Walking distance from MRT)

[Due to expansion, we will be relocating to Tai seng area in Q3 of 2023]

Working days & hours: Mon-Fri, 8.30am-5.30pm