Job Description

Administrative Support:

Provide daily administrative assistance to office and project teams. Oversee office supplies, filing systems, correspondence, and document control. Assist in the preparation of letters, reports, quotations, and project documentation. Support management with scheduling and coordination of tasks.

Accounts & Finance:

Manage data entry, bookkeeping, accounts receivable/payable, and bank reconciliations. Prepare invoices, purchase orders, vouchers, and receipts. Monitor outstanding payments and follow up with clients and suppliers. Assist with monthly closing, financial statement preparation, and GST submissions. Liaise with external accountants, auditors, and tax agents.

Human Resources (Part-time HR Functions):

Support recruitment, onboarding, and staff record management. Manage work pass applications, renewals, and cancellations for foreign workers (WP, S Pass, EP). Prepare and issue employment contracts, confirmation letters, and termination documents. Track leave records, attendance, and staff claims. Ensure HR practices align with MOM regulations and company policies. Act as the main HR contact for employees on basic HR-related queries.

Additional Responsibilities:

Provide ad-hoc support in administrative, accounting, and HR tasks as needed. * Collaborate closely with management to ensure smooth office and project operations.