Job Description

Job SummaryThis role involves managing a range of office administration tasks, secretarial support for the Country Manager, health and safety coordination, and continuous improvement activities.Office Administration

• Oversee general office administration, ensuring tasks meet set targets and deadlines.
• Manage office supplies, equipment, post, courier services, and vendor arrangements.
• Administer business cards, petrol cards, and coordinate with 3rd party facilities vendors.
• Handle supplier invoices, payments, and coordinate with the accounting team.
• Issue IT assets to staff and maintain notice boards.
• Create purchase orders and coordinate on-site audits.
• Provide administrative support for interactions with authorities (e.g., MOM, Bizsafe, NEA, PUB).

Secretarial Functions

• Perform secretarial duties for the Country Manager, including calendar management, expense claims, and managing expat services.
• Coordinate travel arrangements, and ensure continuity of key duties during absences.
• Coordinate housing and air-conditioning services for expats.
• Support the organization of company events.

Health & Safety Coordination

• Support the development and implementation of safety, health, and environmental policies.
• Serve as a Safety Council representative and assist in promoting a safe work environment.
• Coordinate maintenance of fire hoses, extinguishers, exit lights, and government license renewals.

Continuous Improvement

• Monitor and maintain standard procedures, identifying and addressing deviations promptly.
• Actively participate in improvement activities to enhance operational efficiency.

RequirementsRequirements

• Education: Diploma in Business Administration, Office Management, or related field.
• Experience:

• Minimum 2-3 years of experience in office administration, secretarial support, or related roles.
• Experience coordinating health & safety or facilities management is a plus.
• Skills:

• Strong organizational and multitasking skills, with attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage schedules, travel arrangements, and handle administrative tasks efficiently.
• Familiarity with handling purchase orders, supplier invoices, and vendor coordination.
• Health & Safety Knowledge: Basic understanding of safety policies and procedures; experience with safety regulations and protocols preferred.
• Interpersonal Skills: Professional demeanor with the ability to communicate effectively with internal teams, management, and external vendors.

BenefitsChan Chee Meng
EA 07C3069
R1110620

Royal Ocean Marine