Job Description

1) Project Support

Checking of project budgets, as necessary. Performance of billings for respective projects and dispatch of invoices in accordance with clients' practices. Assist in updating project schedules and timelines and creating project certificates for clients' acceptance.

2) Administrative Support

Assist Training Manager in daily tasks and Security Clearance for participants. Assist in HR matters such as onboarding/exit management, staff welfare coordination, and office matters coordination. Assist in managing office supplies and inventory; procure, manage, and take regular inventory of office equipment and supplies.

3) Record Keeping & Documentation

Maintain accurate and organized project documentation, including contracts, agreements, and project records. File completed project-related documents and maintain a proper filing system for easy access and retrieval. Ensure the confidentiality and security of sensitive information.

4) Vendor and Supplier Management

Vendor management for ATC (Defence and Commercial). Manage and update purchase orders; ensure timely payment to avoid disruption in provision of goods and services. Liaise with vendors and suppliers for office-related services and supplies.

5) Any Other Responsibilities

* Perform any other ad-hoc tasks, assignments, or projects assigned by management.