Job Description

Overview

We are looking for a proactive and detail-oriented Admin & Executive Assistant to support our management team and oversee the smooth running of day-to-day operations. This role combines general administration, HR administration, and basic accounting/bookkeeping responsibilities.

Key Responsibilities

Administrative Support

Manage office operations, correspondence, scheduling, and filing. Organize meetings, prepare agendas, and take minutes when required. Handle procurement of office supplies and vendor coordination. Maintain and update company records, policies, and procedures.

HR Administration

Assist in employee onboarding and offboarding processes. Maintain personnel files, leave records, and HR databases. Coordinate staff welfare, training schedules, and HR communications. Support compliance with employment laws and company HR policies.

Accounting & Bookkeeping

Perform basic bookkeeping tasks such as invoice processing, expense tracking, and payment preparation. Assist in maintaining accurate financial records and supporting documentation. Liaise with external accountants and auditors for monthly/annual reporting. Track petty cash and reimbursements.

Requirements

Diploma or degree in Business Administration, HR, Accounting, or related fields. At least 2 years of relevant experience in administration, HR, or basic accounting. Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic accounting/HR software. Strong organizational and multitasking skills with attention to detail. Good communication skills and ability to maintain confidentiality.

Attributes

Proactive, reliable, and able to work independently. Comfortable juggling multiple responsibilities in a fast-paced environment. * Positive attitude with a willingness to learn and grow.