Job Description

About us
At InterContinental® Hotels & Resorts our role is to put the glamour into international travel. That’s where you come in. When you’re part of the InterContinental Hotels & Resorts brand you’re more than just a job title. At InterContinental Hotels & Resorts we look for people who are charming, confident, and internationally-minded; people who know what it takes to exceed guest expectations. Join our team as Admin Executive in InterContinental Singapore Robertson Quay. You’ll have ambition, talent and obviously, some key skills.
Your day to day
PEOPLE

• Check schedule approval for F&B outlets
• Check dining emails
• Follow up on paper work given by superior or outlets managers
• Actions in accordance with hotel or company rules and policies.
• Handle phone calls from colleague regarding F&B issue
• Key in schedule for F&B Admin Team
• Dining Privilege Card application and follow up
• Attend Workplace Safety and Health Security committee meeting
• Follow up/update with outlets F&B promotion
• Assisting outlets to prepare important promotion operation & administration work

GUEST EXPERIENCE

• Guiding outlets for administration work.
• Sending invitation for meeting/arrangement appointment
• Send reminder to outlets regarding follow up issues
• Attend promotion meeting & compiling information required for submitting
• Follow up ad hoc cases to consolidate outlets reply before giving relevant department

• Attend to enquiries from IHG colleagues pertaining to any F&B matters like menu selection, dining reservation

RESPONSIBLE BUSINESS

• Do minutes should there be any important meeting
• Assists in any IHG corporate orders or menu requests.
• Attend to enquiries from IHG colleagues pertaining to any F&B matters like menu selection, dining reservation
• Guiding outlets for administration work.
• Sending invitation for meeting/arrangement appointment
• Send reminder to outlets regarding follow up issues
• F&B voucher enquiry & purchase
• F&B voucher file to be passed to account if there is any new purchase each month
• Attend promotion meeting & compiling information required for submitting
• Follow up ad hoc cases to consolidate outlets reply before giving relevant department
• Market Boomer – Stationary ordering for F&B admin office and F&B outlets
• Artist contract preparation
• Assists in any IHG corporate orders or menu requests.

What we need from you

• Diploma in Business or Secretarial Study
• 1 years of secretarial experience, or an equivalent combination of education and experience
• Proficient in Microsoft
• Team player and excellent communication skills – written and spoken
• Positive attitude
• Ability to thrive in a dynamic environment
• Flexible to respond to a range of different work situations

What we offer
In return for your hard work, you can look forward to a highly competitive salary and benefits package – including:

• 5-days work week
• Duty Meal
• Birthday Off
• Learning and Development Opportunities
• Medical Benefit
• Dental/ Optical/ Health Screening Benefit
• Insurance Coverage
• Special Employee rate at all IHG Hotels worldwide

What’s more, because your career will be as unique as you are, we’ll give you all the tailored support you need to make a great start, be involved and grow. And because the InterContinental Hotels & Resorts brand belongs to the IHG® family of brands, you’ll also benefit from all of the opportunities that come from being part of a successful, global hospitality company with over 6000 hotels in over 100 countries around the world. So whoever you are, whatever you love doing, bring your passion to the InterContinental Hotels & Resorts brand and IHG and we’ll make sure you’ll have room to be yourself. Find out more about joining us today by going to careers.ihg.com
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today and let's #GoFurtherTogether.
Job Reference: EMEAA35496