Job Description

What the role is:
We are looking for an IT-savvy and meticulous Admin Executive to support BCA's organisation-wide Records Management and Sustainability functions. As part of the Corporate Administration Department (CAD), you will help drive BCA's transition towards a digital, compliant and sustainable workplace. The role supports key corporate initiatives such as the Electronic Records Management System (ERMS), IM4L/NAS requirements, digitisation of plans, and sustainability reporting. You will work closely with various divisions across BCA to ensure high data quality, accurate reporting and adherence to governance standards.
What you will be working on:
Key Responsibilities
Records Management & ERMS

• Support ERMS operations, including metadata tagging, quality checks, indexing and file plan management.
• Handle declassification, disposal verification and NAS archival submissions.
• Manage confidential disposal services and conduct training for staff and DROs.

Plans Retrieval & Digitisation

• Coordinate digitisation of hardcopy plans, microfiche/microfilm and perform quality checks.
• Support internal/external plan retrieval requests, including urgent retrievals.
• Collaborate on implementation of the transformation of existing retrieval processes, enabling self-service workflows. This includes assisting in the development and implementation of solutions, as well as providing training to staff.

Sustainability Reporting

• Consolidate all sustainability data i.e. energy, water, waste, transport, procurement and etc.
• Submission of sustainability data when necessary
• Maintain dashboards and support sustainability initiatives.

Appointed Roles & Office Administration

• Serve as Department Records Officer (DRO) to meet IM4L and NAS requirements.
• Serve as a Goods Receipt Officer (GRO)
• Support CAD events, audits and ad-hoc administrative duties.

What we are looking for:
Requirements

• Diploma/Degree in Business Administration, Records Management, Environmental or Sustainability-related fields, or equivalent experience.
• 2-3 years of experience in corporate administration, records management or sustainability reporting preferred.
• Strong IT skills and the ability to work confidently with digital systems (ERMS, digitisation platforms, dashboards, data tools).
• Knowledge of IM4L, NAS guidelines, and GreenGov.SG frameworks will be an advantage.
• Good communication skills with strong attention to detail and data accuracy.
• A proactive team player comfortable working with multiple departments and stakeholders.

About Building and Construction Authority:
The Building and Construction Authority (BCA) is an agency under the Ministry of National Development, whose mission is to shape a safe, high quality, sustainable and friendly built environment. As the lead public agency, we champion transforming Singapore into a future-ready built environment. Our people set us apart as we champion the development of a future-ready built environment for Singapore. Our people's commitment to regulating building safety, leading and transforming the built environment and the industry, helps us to build a safe, high quality, sustainable and friendly built environment. Join us in our journey to transform the way we shape Singapore's landscape. Impactful: Champion an inclusive and sustainable built environment for people of all ages, abilities and needs. Transformational: Lead the transformation of the built environment sector to deliver a safe, high quality, sustainable and friendly built environment. Forward-Looking: Shape the landscape to prepare for the future of Singapore, rally the built environment sector to achieve far-reaching goals that reach beyond today and improve the living environment for Singaporeans from all walks of life.

Skills Required