Job Description

Contract type:
Permanent
Location:
Singapore
Specialisation:
Human Resources & Office Support
Salary:
$40,000 - $42,000 Annual
Reference:
PR/082992
Contact details:
Elsie Soh
Contact email:
elsie.soh@jac-recruitment.com
Job published:
May 30, 2022 11:30

Responsible to the Region in performing day-to-day administrative tasks.
Administration
Office administration - such as answering phones, maintaining office condition, and arranging necessary repairs, organizing digital files, ordering stationery and equipment etc Upload shipment information to the company's operative system Organize digital files - gather and save documents related to shipments on files and internal system Keep the information updated in the system Keep services rates and files updated Provide general administrative support to Regional Manager and Operations Manager Provide reports as per Manager's requests regarding shipments status or any matter Coordinate with IT department on all office equipment Prepare invoices and reports for agents and ensure all invoices are paid on time
Agents/Clients contacts
Contact foreign agents/clients and keep them updated regarding the shipments and billing invoices reports Assist in attending conference calls and meetings After meetings, meeting minutes preparation and follow-up on updates Support on quotations and rates.
Maintain regular communication with Clients and Agents within the region and with the other IOR Global regional offices Preparation of regular reports as per Agent/Client specific needs Input and maintain accurate data in the systems as established by corporate policy/procedures and per system requirements Escalate to Regional Manager for any situation / issues when it cannot be resolved directly or if the issue requires strategic guidance/decision Support on the preparation of Quarterly Business Reviews Implement, administer, and maintain agreed operational processes including Client Workbooks & Country Appendices, region invoice templates, agent details, etc Manager support
Prepare reports as per Manager's request Administrative and operational activities as per company needs
Requirements
Min 2 years of experience in a similar job capacity Possesses strong computer skills including knowledge of Microsoft Office Suite i.e. Outlook, Word, Excel, and PowerPoint essential Strong communication and interpersonal abilities Responsible, resourceful, and proactive when issues arise Multitasking and time-management skills, with the ability to prioritize tasks
We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding.
Elsie Soh Lay Ching (R1105510)
JAC Recruitment Pte Ltd (EA Lic No: 90C3026)
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