Job Description

Responsibilities

• Manage and coordination of calendar and schedule calls/ meetings/Smart Rooms in various geographies and time zones.
• Assisting meeting and technology set-up details
• Coordination of ad-hoc global administrative-related tasks, departmental support and events (e.g., face-to-face or virtual team meeting support, data management, Global HR events and townhalls including catering (if any)).
• Transportation management for work travel purpose, adhering to policies and guidelines (secure air, rail, hotel and cars as needed).
• Assist in travel documents preparation (e.g., passports, visas, letters of entry) as needed and with T&E claims.
• Triage and process multiple tasks from vendor invoice submission through payment, document archiving (physical and electronic) and retrieval, document creation, etc.
• Issue deadline reminders and do deadline follow-ups.
• Resolve routine day-to-day requests from internal clients.
• Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates.
• Liaison closely on Global HR functions/meetings and team initiatives. (This may include HR meeting management, data consolidation and other defined projects.)

Requirement

• Minimum Diploma in relevant field
• Minimum 3 years of working experience in providing secretary and admin functions
• Exposure in MNC environment will be an added advantage

We regret that only shortlisted candidates will be notified. GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843