Job Description

Singapore, Singapore

Company: Singtel Group

Be a Part of Something BIG!

We are seeking a highly organized and detail-oriented Administrative Executive t to join our Legal Team. As an integral member of the legal department, you will provide essential administrative support to our legal counsels and contribute to the smooth functioning of legal operations. Your responsibilities will include managing documentation, assisting with various legal tasks, coordinating meetings, and ensuring efficient communication within the team and with external partners. This role offers an excellent opportunity to work in a dynamic legal environment and gain exposure to diverse legal matters.

Make an Impact by

Provides admin support to Group General Counsel and the Group Legal team.

• Manage calendar, schedule meetings and book meeting venues, provide support to visitors
• Carries out administrative duties such as filing, printing, binding, scanning etc.

Provides admin support to the Group General Counsel and the Singtel Legal Team

• Scheduling meetings for project teams by liaising with other administrative executives.
• Assisting with travel arrangements, including flight and hotel reservations, and managing travel approval paperwork and expenses via the Concur system.
• Assisting in the procurement process, which includes creating new vendors, processing invoices for payment, and generating required PO/ SO/ SE/ GRS in the procurement system.
• Managing fixed assets, including updating asset records, assisting with annual asset sighting, arranging the release of spare assets to Central Procurement, and coordinating maintenance or repairs when necessary.
• Maintaining the Group Legal budget by inputting the annual budget, monitoring and recording operating expenses, and generating reports as needed.
• Collecting and organizing data and information for sharing on ESPRESSO, a shared information platform.
• Creating and maintaining an inventory of standard agreements, terms and conditions, external legal advice, trainings, and a list of external counsels used by GE and SGO businesses, in collaboration with legal counsels.
• Reviewing standard and non-standard Non-Disclosure Agreements (NDAs) and collaborating with relevant counsels.
• Managing Intellectual Property (IP) matters, including Trademark, Patent, and Copyright issues, and coordinating with external Trademark and Patent agents as well as internal stakeholders for filings and renewals.
• Ensuring proper filing of trademark and patent-related emails and documents.
• Supporting corporate administrative initiatives and assisting in the development and maintenance of external and internal legal sites.
• Assisting with employee onboarding and offboarding processes, including providing necessary hardware and coordinating exit procedures for departing employees.
• Serving as the IT Single Point of Contact (SPOC) for the legal department, handling IT issues and liaising with the IT team for troubleshooting counsels\' computers or laptops when required.
• Managing office stationery and pantry supplies.
• Assisting legal counsels in coordinating team bonding activities.

Skills for Success

• Diploma in any discipline from a recognized institution
• Min 3 years of experience in Admin (Legal Area)
• Proficient in MS Office applications - Word / Excel / Powerpoint.
• Multi-tasking, excellent communication skills, able to work under pressure

Your Career Growth Starts Here. Apply Now!

We are committed to a safe and healthy environment for our employees & customers and will require all prospective employees to be fully vaccinated.

Singtel