Job Description

Administrator Manager Job Desciption:

Industry: Construction / Heavy Machinery / Logistics


Location: Singapore


Company Type: Sovy Logistics Pte Ltd


Reports to: General Manager





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Job Summary:





We are seeking a proactive and detail-oriented Administration Manager to lead and oversee all administrative operations in a dynamic machinery moving and logistics environment. The ideal candidate will ensure smooth day-to-day back-office operations, support project teams, manage documentation, liaise with clients and authorities, and drive process improvements.





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Key Responsibilities:





1. Office & General Administration


Manage daily office operations, supplies, IT support coordination, and facilities maintenance. Oversee administrative team and ensure proper filing, documentation, and correspondence. Maintain and update company licenses, insurances, and certifications (e.g., bizSAFE, MOM permits).


2. Project & Operations Support


Prepare and maintain documentation for machinery moving projects (e.g., lifting plans, risk assessments, permits). Assist project managers in coordinating site access applications and safety compliance submissions. Coordinate with engineers, drivers, crane operators, and clients for scheduling and documentation.


3. Any Other responsibilities and scope that is relevant or equivalent for a Administrator Manager position.





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Requirements:

Diploma or Degree in Business Administration, Logistics, Engineering, or relevant field. At least 5 years of administrative experience, preferably in construction or logistics industry. Strong organizational and multitasking skills. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Experience with MOM/WSHC compliance and permit applications is a strong advantage. Good communication skills in English (spoken and written). Ability to communicate in Mandarin or dialects is a bonus for liaising with site staff.


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Preferred Attributes:

Meticulous, independent, and able to manage multiple priorities under tight timelines. Knowledge of Singapore's construction safety regulations (WSH Act, LTA, BCA). * Familiarity with equipment such as mobile cranes, lorry cranes, forklifts, and heavy transport.