Job Description

Your contribution
This role is responsible for providing comprehensive administrative and sales support to ensure the smooth functioning of daily operations and internal coordination. You will play a key role in managing office tasks, supporting interdepartmental communication, organizing schedules, and maintaining records, while also contributing to an efficient and professional office environment.
1. Office Management:
- Completing clerical and administrative support for the office
- Overseeing the day-to-day operations of the office, including managing office supplies, equipment, and facilities
- Ensuring daily office operations run smoothly and efficiently
- Supporting other department heads
2. Administrative Support:
- Handling correspondences: emails, phone calls, and mail
- Processing invoices and expense reports
- Managing and tracking expense-related documentation, approvals, and reports
- Assisting in onboarding new employees
- Assisting Head of Department (AHOD) tasks
3. Communication:
- Communicating and implementing office policies
- Coordinating with other functions in the organization
- Serving as the first point of contact for internal stakeholders such as HR, IT, and Finance
4. Scheduling and Calendar Management:
- Coordinating meetings, appointments, and events for team members and executives
- Planning and coordinating company events, including booking venues, arranging catering, and coordinating transportation for attendees
- Managing VISA applications for customer visits
- Coordinating travel arrangements (overseas and domestic), including booking flights, hotels, and transportation; preparing itineraries; and ensuring all travel-related documentation is in order
5. Record Keeping:
- Organizing and filing documents electronically and in print
- Preparing internal and external meeting minutes, reports, and presentations
- Organizing meetings, including coordinating schedules, preparing agendas, booking meeting rooms, and distributing meeting notes afterward
- Maintaining accurate records, filing systems, and databases to ensure information is organized and easily accessible
- Weekly / Monthly reporting
Your Experience & Qualifications

• Diploma or above
• 3 years+ administration/sales admin experience is mandatory
• English
• Automotive Aftermarket knowledge is a plus
• Business-level English language skills
• Organizational skills - able to multitask and prioritize responsibilities
• Strong communication and interpersonal skills
• Proactive approach to problem-solving
• Familiarity with office software, communication tools, and data management systems is essential
• Proficient in Microsoft Office tools (Excel, Word, PowerPoint)
• You must have the legal right to work in Singapore without the need for company sponsorship.
• Hybrid working, Work at MAHLE Aftermarket Pte. Ltd. 38 Jalan Pemimpin #07-07, 577178 Singapore

Our Offering
We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities.
We encourage you to apply even if you don't meet every single requirement. You may just be the right candidate for this or other roles!
After receiving your online application, the interview process will typically be, a screening call followed by Personal Interview(s).
#DiversityMatters with our inclusive culture, we welcome applications from all social, religious & ethnical backgrounds, disabilities both mental and physical, identities (gender) and neurodivergent people.
Do you have any questions?
ANUSIT.DOKTHAISONG@MAHLE.COM
SG
Facts about the job
Benefits:
Entry level: Experienced hires
Part- / Full-time: Full Time
Functional area: Other
Department: BU3 Lifecycle and Mobility
Location:
Singapore, SG
Company: MAHLE Aftermarket (SG)
Closing date for applications
Don't waste any time, apply while the position is online.
Your future at MAHLE
As a team player and someone who thinks ahead, you can deploy all your skills with us. In cooperation with colleagues from different countries and areas, you contribute in designing the mobility of the future. When selecting MAHLE, you choose trend-setting technologies and strategies. Are you interested in working with us and developing efficient and environmentally-friendly solutions, optimising existing products, and turning innovative ideas into reality? Then MAHLE is the right address for you.
Shape the future with us.
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