Job Description

Responsibilities

Provide day to day administrative support to several departments. Screen incoming calls and correspondence and respond independently when possible. Perform general housekeeping duties e.g. order stationery, ensure proper functioning of photocopying machines and printers, liaise with maintenance department regarding office facilities needs, maintenance and repair. Inventory management of office and pantry supplies. Control and manage filing of confidential and management level documents. Plan and coordinate meetings and appointments, both internally and externally. Handle travel arrangements and logistics for business trips and meetings. Prepare Purchase Requisitions, Purchase Orders via Company ERP system for Admin-related items/services. Assist with procurement requests and invoice verification. Prepare and process expense claims accurately and ensure prompt submission of the claims. Perform any other tasks as may be assigned by the supervisor.

Requirements

Minimum of GCE 'N/O' level with at least 3 years of working experience in a similar capacity. Must have good application knowledge of MS Office, i.e., Word, Excel and operating printing, scanning, binding and laminating equipment. Experience in ERP system will be an advantage. Proficiency in Tamil or Bengali is advantageous to facilitate welfare checks with South Asian migrant workers. Ability to exercise initiative and liase with external parties regarding documentation. Has an inclination towards planning, analysis and improving operations . Meticulous, detail-oriented, organised and able to prioritise tasks. Able to multi-task, deliver under pressure and within deadline. Good stakeholder management, interpersonal and communication skills. A team player with the ability to work independently as well as in a team.

Only Singaporeans need apply.
Job Types: Full-time, Permanent

Pay: $2,000.00 - $2,800.00 per month

Work Location: In person