Job Description

Job Summary:

We are seeking a highly organized and detail-oriented

Administrative Assistant

to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.





Working days : 5.5 days

Core Responsibilities of a Renovation Company Admin:

1. Office Administration & Support

Answering phones, emails, and client inquiries. Scheduling meetings, site visits, and project timelines. Managing office supplies, filing systems, and general upkeep of administrative tools.

2. Project Coordination

Assisting project managers by preparing job files and tracking project documentation. Coordinating with contractors, suppliers, and clients. Updating project schedules and making sure deadlines are on track. Monitoring permits, inspections, and compliance documentation.

3. Financial & Billing Tasks

Preparing quotes, invoices, and purchase orders. Handling accounts payable/receivable or liaising with the bookkeeper/accountant. Keeping track of budgets and expenses for each project.

4. Client Communication & Service

Acting as the first point of contact for client questions or issues. Sending out progress updates and documentation to clients. Supporting the sales team with proposals or follow-ups.

5. HR & Contractor Management

Onboarding subcontractors and ensuring licenses/insurance are up to date. Tracking worker hours, payroll support, and health/safety compliance.

6. Marketing & Online Presence (in smaller companies)

Managing social media pages or updating the website. Assisting with marketing campaigns, before/after project photos, and online reviews.

Qualifications:

Previous administrative experience, preferably in construction, renovation, or trades. Strong organizational and time management skills. Excellent verbal and written communication. Proficient in Microsoft Office (Word, Excel, Outlook) Ability to multitask and work independently in a dynamic environment. * Familiarity with renovation/construction terminology is an asset.