Job Description

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We are seeking a highly organized, detail-oriented, and proactive

Administrative Assistant

to support our team and ensure the smooth operation of daily office functions. The ideal candidate will have excellent communication and multitasking skills, a positive attitude, and the ability to handle confidential information with integrity.


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Key Responsibilities:

Manage and organize office operations and procedures Answer and direct phone calls, emails, and other communications Schedule appointments, meetings, and events, including logistics and materials Maintain and update filing systems, databases, and records (electronic and paper) Prepare and edit correspondence, reports, presentations, and other documents Order and manage office supplies and equipment Assist in the preparation of regularly scheduled reports Coordinate with internal departments and external partners Perform basic bookkeeping tasks (optional based on role) Handle confidential information in a professional and sensitive manner
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Requirements:

High school diploma or equivalent; associate's or bachelor's degree preferred Proven experience as an administrative assistant, office assistant, or relevant role Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with office equipment (e.g., printers, scanners) Excellent written and verbal communication skills Strong organizational and time management abilities Attention to detail and problem-solving skills Ability to multitask and prioritize tasks effectively Professional demeanor and customer service skills Ability to work independently and as part of a team
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Preferred Qualifications (Optional):

Experience with office management software (e.g., SAP, QuickBooks, Google Workspace) Familiarity with calendar management tools (e.g., Google Calendar, Outlook) Knowledge of basic accounting and reporting * Prior experience in [insert specific industry if needed, e.g., healthcare, legal, etc.]