Job Description

:

Answer phone calls, route callers, and respond to inquiries Sort and distribute incoming mail Receive goods delivered to the office Schedule servicing and maintenance of aircon/ water dispenser/ office equipment Ordering office (stationery & pantry) supplies and managing stocks Raise Purchase Requisitions & Goods Receiving Notice daily Filing of documentations including scanning Attend to any other admin office related matters Handling Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.) Administer and update employees' database timely and accurately; Assist and support in the tracking of employees' appraisal, contract and work pass renewals; Handling full process and follow up employment applications for Work Permits, SPass and process NTS Workers' repatriations and air tickets; Arranging onboarding and offboarding for employees; Arranging courses for employees; Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies; Handling matters relating to Workers' Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups; Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance; Maintain efficient filing system of internal, external and confidential documents; Keeping abreast of changes in statutory HR regulations and ensuring compliance; Other ad-hoc duties as assigned by the Management.

Job Requirements:

At least GCE "N"/"O"/"ITE" qualifications Proven experience as an administrative assistant or office admin assistant Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Attention to detail and problem solving skills * Excellent written and verbal communication skills