Job Description

Overview:

We are seeking for an HR/Admin Assistant who will be responsible for the smooth execution of daily HR Operations. The ideal candidate is people-oriented, thrives in a fast-paced environment, and is excited to contribute to a growing and dynamic team.

Responsibilities:

Support the full recruitment lifecycle: understanding hiring needs, sourcing candidates, screening resume, coordinating interviews, and managing onboarding and offboarding processes. Maintain and update employee records in HR systems such as EPE/EasyPay, EC/SuccessFactors, and ICIMS. Prepare HR-related documents including employment certification letters, confirmation letters, and other official correspondence. Handle applications, renewals, cancellations of work passes and visas (e.g. entry visas, ABTC cards). Liaise with local authorities to ensure timely and accurate submissions. Coordinate with insurance brokers on new hires and leavers. Act as the point of contact for employee insurance-related queries. Assist in organizing and supporting company events such as monthly birthday celebrations, festive gatherings, and annual functions like D&D. Assist in implementing employee welfare and engagement initiatives. Liaise with building management and employees on office maintenance and facilities matters. Perform administrative tasks such as filing, scanning, document compilation and purchase requisitions/invoice processing. Provide ad-hoc support and administrative assistance as assigned by the Regional HR Manager. Uphold the company's core values of Integrity, Innovation, Accountability, and Teamwork. Demonstrate behavior consistent with the company's Code of Ethics and Conduct. It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem. Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications:

Bachelor's degree in human resources, Business Administration, or a related field desired. Minimum 1-2 years of working experience in related field. Strong ability to manage shifting priorities and multiple stakeholders. Demonstrated capability to build and maintain relationships across all levels of the organization. Able to work independently and collaboratively within a team. Self-motivated with excellent interpersonal skills and cultural sensitivity. Detail-oriented, proactive, and accountable for delivering high-quality work. Excellent communication skills, both written and verbal. Proficient in MS Office (Word, Excel, PowerPoint), MS Teams, and collaboration tools like SharePoint. * Familiarity with EasyPay, ICIMS, or SuccessFactors desired.