Job Description

CONCEPTZ WORKS - Administrative





Sales Admin - Job Scope


1. Loan & Finance Management


Collect all required documents from the salesperson to prepare and submit loan applications. Submit loan applications to financial institutions. Liaise with finance companies until loan disbursement is received. Submit flooring applications for vehicles with trade-ins. Submit full settlement forms and follow up on full settlement amounts from finance companies.


2. Insurance & Regulatory Tasks


Provide insurance quotations to salesperson. Register VEP (Vehicle Entry Permit) for relevant vehicles. Apply for season parking as needed. Prepare and submit insurance or finance-related claims forms when applicable.


3. Vehicle Sales & Documentation


Prepare and issue Vehicle Sales Agreements (VSA) and Vehicle Purchase Agreements (VPA). Organize and maintain all vehicle sale documents: invoices, receipts, trade-in papers, and loan forms. Systematically file and manage documents in Google Drive and physical folders.


4. Accounts & Reporting


Retrieve and compile Bank Statement and CSV files following the month. Tally and reconcile all invoices and receipts per transaction. Insert remarks and notes into the CSV for each transaction to clarify entries. Submit the completed and annotated CSV to the accounts department. Update the car sales Excel sheet and share with accounts department. Support preparation and tallying of the company's Profit & Loss (P&L) statements.


5. Administrative & Operational Support


Liaise with sales staff, finance companies, insurance agents, and customers. Coordinate full document workflow for car sales, including trade-in and settlement processing. Handle administrative support for all car sales processes and financing procedures.


6. Claims & Company Support


Prepare and submit staff claims and internal reimbursement forms accurately and on time. Track and follow up on approval and disbursement of claims. Assist in general company matters and ad hoc tasks assigned by management. * Provide ongoing administrative support for internal operations.