Job Description

Rockwell Automation is a global technology leader focused on helping the world\xe2\x80\x99s manufacturers be more productive, sustainable, and agile. With more than 25,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that\xe2\x80\x99s you we would love to have you join us!



Location: Corporation Place (West)

Rockwell Automation is hiring!

We are looking for an Administrative Assistant to join us. Reporting to the Administration Manager, he/she will be required to provide analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.

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Job Responsibilities:

• Provide administrative support to department. Duties includes:

• Manage calendars for stakeholders i.e., Directors, Managers
• Set up meetings, secure of booking rooms, Minutes taking at weekly Department meeting, generate slides and reports
• Coordinate and assist in travel arrangements. Include making flight, hotel, visa and car arrangements.
• Assist to process T&E claim via Concur
• Performance shopping cart for department
• Manage MS Teams Site for department
• Real time update of Department Organization Chart and SOP in sharepoint
• Maintain and update of Management Movement Chart
• Support visitors in town, work with manager on agenda, set up meeting, arrangement transportation and meals arrangement.
• Tracking of department training progress
• Manage department stationery, printer machine, department cabinet key and fringe benefit
• Ensure timely, consistent, and effective delivery of information and assignment between and managers and department
• Excellent judgement and respect for confidentiality of information.
• Ability to meet deadlines and prioritize workload and to produce the required amount of work to meet the needs
• Ability to accept change and adapt to a variety of assignments.
• Reception Duty coverage on rotation basis
• Attend Monthly Admin meeting and minutes taking on rotation basis
• Other ad hoc duties as assigned.

• GCE "O" Levels and above
• At least 5 years\' relevant experience in administrative field
• Experienced in Minutes Writing, Tavel Arrangement
• Willing to cover reception duty on ad-hoc basis
• Proficient in Microsoft tools - Outlook, Word, PPT, Excel will be preferred
• Experience in Concur, Shopping Carts, Meal arrangements will be an added advantage
• Customer-focused
• Good Planning Skills
• Meticulous
• Independent
• Good communication skills

Rockwell Automation