Job Description

Areas of Interest

Administrative, Building Management

Location(s)

Singapore - Singapore

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Provides general administrative support and office management to leadership and teams. Exercises considerable discretion and independent judgment in managing the flow of work within the area of responsibility. Works with a limited degree of supervision, with full authority of the supported leader(s).

Responsibilities / Duties

• Provides a wide variety of secretarial/administrative support to leadership and teams within a function, business, or geography, exercising confidentiality, tact and diplomacy
• Prepares correspondence, communications, and responses to inquiries on behalf of supported leader(s) with limited oversight
• Arranges domestic and international business travel, coordinates meeting and event arrangements, and/or tracks expenses that requires a heightened level of detail
• Monitors and tracks expenses against budgets; resolves discrepancies and provides reports to cost center owner or budget manager.
• Coordinates the end-to-end delivery of department or group events or special projects
• Acts as the department focal point with external vendors, contractors, or service providers
• Support Events including reservation and ordering of food, venue booking, invitations and coordination of vendors
• Give support to visitors (eg. invitation company letters, if they need help in hotel recommendation and booking , arranging tea/coffee/water etc)
• Process, submit and filing of invoices
• Generate PO , create PR and contact vendor for office supplies: (headsets for new hires, mobile phones etc)
• Generate PO , create PR and contact vendor for lab supplies: (lab consumables, general chemicals etc)
• Manage and arrange logistic for delivery of local and overseas samples and product
• Assist in coordinating / arranging meetings and appointments for managers assigned
• Support with new hires onboarding, request for workstations, physical desk setup, desk phone, access cards request

CBRE