Job Description

What the role is:

• To provide secretarial, procurement administration and records management support, as well as general administrative support to the Directors within the Group.
• To provide content creation video content social media such as Tik Tok Channel, Telegram groups

Manage Office Administration:

• Provide secretariat support.
• Compile reports, submissions, meeting agendas and follow-up actions.
• Organise Group/Division activities (e.g. staff events).

• File, manage and support records / documents.
• Maintain records inventory.

Manage Procurement:

• Put up and manage procurement through Electronic Business (GeBIZ)

• Monitor, execute, track the publication/award/contract variations/options. Examples raising approval of requirements, issuing Purchase Orders (POs) and publishing quotations/tenders and awards for goods and services.
• Handles procurement operations such as issuing POs, performing good receipts to ensure proper procurement of goods and services and facilitate payment to external parties.
• Performs good receipts to ensure proper procurement of goods and services and facilitates payment for DA contracts.

Administer Common-based Programmes

• Manage projects such as CDC Vouchers student engagement and other common based projgrammes.
• Update and consolidate progress reports.

Develop and Execute Social Media Strategies

• Assist to implement, and manage our social media strategy to increase brand awareness and drive engagement.
• Assist to identify trends in social media space to develop content on short interesting videos imbued with the messaging to draw interest and engagement.
• Assist to increase followers in the social media channel e.g. TikTok.

Assistant to Senior Director

• Schedule meetings and do coordination work

About People's Association:The People's Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.

People's Association