Job Description

Role Overview

We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment -- this role is for you.

Key Responsibilities

1. Event & Project Coordination


Assist in planning, preparation, and execution of events, conferences, and masterclasses. Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly. Manage registration lists, speaker communication, and event documentation. Support on-site operations during events, including registration, hospitality, and logistics troubleshooting.
2. Stakeholder Communication


Maintain communication with clients, partners, and internal teams. Draft and format official correspondence, proposals, and reports as required. Maintain contact databases of clients, sponsors, speakers, and media partners.

Key Competencies

Excellent time management and multitasking abilities. Strong interpersonal and communication skills. High attention to detail, accuracy, and discretion. Adaptability and problem-solving mindset. Professionalism, integrity, and initiative.

Requirements

Diploma in Business Administration, Management, or equivalent experience. 2-5 years of administrative experience, preferably in events, media, or maritime-related fields. Excellent organisational and communication skills, with strong attention to detail. Proficient in Microsoft Office (Word, Excel, PowerPoint). Able to multitask, prioritise, and work independently in a fast-paced setting. Positive attitude, team-oriented, and service-driven.

What We Offer

A collaborative and supportive work environment. Opportunities to grow and learn within the events and maritime industries. * Exposure to high-level conferences and international partners.