Job Description

RESPONSIBILITIES:

Manage front desk duties including visitors, courier, and mailing services. Act as the main contact point with vendors and building management. Provide administrative support to managers. Handle stationery requisition, pantry supplies, and office asset management. Oversee office maintenance (e.g., fire extinguishers, first-aid kits, lighting). Coordinate travel arrangements (flights, visas, hotels). Manage onboarding and offboarding logistics (e.g., access cards, seating, equipment). Disseminate office and building-related announcements. Monitor and coordinate with external cleaning services to ensure workplace cleanliness and hygiene. Support and coordinate office renovation or relocation projects. Assist in updating and ensuring compliance with office administration SOPs. Work with finance on invoice filing, documentation, reimbursements, and submission of payment workflows. Assist in planning and coordinating staff welfare activities and festive celebrations. Support recruitment activities, including job postings, interview scheduling, and candidate coordination. Assist in managing the full employee lifecycle from onboarding to offboarding. Maintain confidential employee information in HRIS and personnel files. Draft and prepare HR announcements and internal communications. Undertake any other ad-hoc administrative or HR duties as assigned to support the smooth running of the office.

REQUIREMENTS:

Diploma in Business Administration or equivalent. Minimum of 2 years' relevant experience in office administration or HR support. Adaptable, flexible, and able to work independently in a fast-paced environment. Meticulous and well-organized, with a proactive and responsive approach to tasks. Bilingual in English and Mandarin (required to liaise with Mandarin-speaking associates based in China who can only speak in their native language). * Proficient in Microsoft Office applications, especially Excel and Word.