Job Description

Position Summary

The Administrative Executive provides essential administrative support to ensure the smooth functioning of the church and its ministries. This role involves coordination with pastoral staff, ministry leaders, and congregants, contributing to the effective execution of church activities and services.

Roles & Responsibilities

1. Provide administrative support for ministries and pastoral team.


2. Manage membership database to ensure that it is current and accurate.


a. Maintaining and update new and existing member's record and files.


b. Prepares member list and notices for Annual Congregational Meetings and Annual General Meeting.


3. Provide administrative support and assists in the coordination of events and projects such as community service and outreach events, Holy Communion, prayer meetings, baptisms, wakes.


a. Collate prayer requests and prepare related materials.


b. Coordinate catechism classes, prepare necessary baptismal documents and slides.


c. Prepare holy communion elements.


d. Design and produce publicity materials and program booklets.


e. Event set up and preparation.


f. Liaise with volunteers and ministry leaders for event planning and execution.


g. Arrange greetings, wreath and get-well baskets for members.


4. Provide administrative support to church office and handles general enquiries through various communication channels.


5. Any other duties as assigned.

Requirements

At least a diploma in administration or related field. 2-3 years of relevant administrative experience preferred. Experience in ministry support and familiarity with church environments is a plus. Competent in digital tools such as Microsoft Office and Canva. Effective interpersonal and communication abilities. Able to collaborate well with teams, volunteers, and ministry leaders. A mature disciple with a personal relationship with Christ. Strong organizational and coordination capabilities; project management experience is an advantage. Detail-oriented, able to manage multiple tasks. Available to work 5 days a week, including Saturday mornings when required.


All applications will be kept confidential.


We seek your understanding that only shortlisted candidates will be contacted.