Job Description

Administrative & Documentation

Prepare and manage paperwork such as quotations, invoices, delivery orders (DO), and purchase orders (PO). Print and file final invoices for records. Collect receipts, file them systematically, and tag GST invoices to respective project files. Maintain physical and digital filing systems for all administrative and project-related documents. Prepare simple reports and documentation as required.

Accounts & Finance Support

Process supplier payments, workers' taxi and purchase claims. Update basic accounts and transaction records on a regular basis. Follow up on pending payments and purchase orders with relevant parties.

Office Management

Oversee general office operations including cleanliness, pantry management, and supply inventory. Coordinate office maintenance and ensure a clean, organized workspace.

Logistics & Travel Coordination

Book shipments, air tickets, hotels, and travel visas as required. Liaise with workers regarding their work passes, certificates, and other related documents.

Human Resource Support

Maintain workers' leave records in paper files and update the Director accordingly. Assist in processing work permits (WP) and S Pass documentation and renewals.

Technical & Software Support (Not mandatory)

Perform basic drawings and documentation using simple software tools.
Update records and assist with data entry in software systems as required.

Requirements:

Possess at least a Diploma in Business Administration or related fields At least 2-4 Year(s) of working experience in administrative roles Able to communicate in English Able to work independently and efficiently Proficient in Microsoft Office (Word, Excel, Outlook) and basic accounting tools. Organized, responsible, and able to manage multiple tasks efficiently. Good communication and coordination skills. * Ability to work in a fast-paced environment. Team Player, Analytical, meticulous, proactive and results-oriented.