Job Description

Responsibilities

• Provides personalized secretarial and organized administrative support for the team/department
• Primary point of contact for the team/department between internal/external clients
• Maintain master calendar of all meetings, events, conferences
• Maintain daily e-schedule, arrange meetings/appointments and provide reminders as needed
• Arrange travel, hotel and dining arrangements as needed
• Meeting arrangement on booking of rooms and refreshment
• Produce professional quality reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system for record purpose
• Compile and submission of executives claims to Finance
• Arrange for new staff & resign staff
• Raise documents for management approval - PSRF, special payment form, Ringgi, etc
• Verify vendors quotation and invoices (for non-trade) before submitting to manager for approval
• Any other ad hoc tasks as assigned from time to time or from other team members

Requirements

• Minimum GCE "O" Level or Diploma in any discipline
• Minimum 3 years' experience as an Administrative Assistant, Executive Assistant or in other secretarial position
• Full knowledge of office management systems and procedures
• Ability to multitask and prioritize daily workload
• Proficiency in English in both verbal and written communications skills
• Exemplary planning and time management skills
• Ability to work in a fast pace environment
• Knowledgeable in computer skills such as MS Office - Outlook, Word, Excel and Powerpoint
• Handle with discretion on personal and confidential information

Shortlisted candidates will be offered a 6 Months Agency Contract employment.