Administrative Executive

Singapore, Singapore

https://sg.mncjobz.com/company/peoples-association

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Job Description

What the role is:
He/She will support the Division's operations by managing financial processes including procurement and invoicing, alongside administrative tasks, e-filing, and managing data, whilst providing essential logistics coordination for events such as the Chingay Parade.
What you will be working on:

Provide overall administrative support to the Division.
Provide finance support by raising purchase orders, calling of quotations and tenders, processing invoices and other financial matters.
Support and assist in the e-filing operations for the division.
Update and maintain records in PA data management system (e.g. OnePA and Volunteer Management System, GevMe)
Assist to book and set-up meeting rooms
Manage hotline for telephone enquiries from Public for major events such as the Chingay Parade
Maintain office equipment and ensure adequate supply of office materials
Provides logistics and administrative support during the Chingay Parade rehearsals and event days
Support the division in the logistics and coordination of shows and events outside office hours
Any other duties assigned.

What we are looking for:
Knowledge & Skills
At least 1 year experience in clerical/general administration work including exposure to financial processes (procurement, invoicing). Familiarity with government procurement systems would be advantageous.
Others

Meticulous and highly motivated
Resourceful and proactive
Proficient (written and spoken) in English
Possess good communication and interpersonal skills
Able to work well under pressure and tight timelines
Willing to work long and irregular hours and on weekends

About People's Association:
The People's Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.