Job Description

Company: Zenith Facility Services Pte Ltd





About the Role


We are seeking a proactive and dependable Administrative & HR Executive to support day-to-day office operations and human resource functions. You will work closely with the Managing Director and internal teams to ensure smooth operations, assist with HR processes, and contribute to a positive workplace culture. This role is suitable for organised, people-oriented individuals keen to grow in HR and administration.





Key Responsibilities


Administrative Support: Manage office supplies/assets and vendor relationships; handle calls, emails, and correspondence; maintain filing systems (physical and digital) and company records; coordinate meetings/logistics/travel; support expense claims, petty cash, and vendor payments; provide administrative assistance to the Managing Director; organise office activities, workshops, and staff engagement events. Human Resource Functions: Assist with recruitment (job postings, shortlisting, interview scheduling, onboarding); maintain attendance, leave, and HR records; compile payroll inputs and process via HRIS (e.g., Talenox, HReasily, Swingvy); draft HR letters (offers, confirmations, memos); coordinate training and engagement initiatives; ensure compliance with HR policies and statutory requirements; generate basic HR reports/dashboards.
Requirements


Diploma or Degree in Administration, Human Resources, or related field. 1-3 years' experience in admin and/or HR support preferred (training provided for entry-level candidates). Proficient in Microsoft Office or Google Workspace; comfortable with digital tools and HR systems. Strong organisation, communication, and coordination skills; positive, detail-oriented, and service-minded. Keen interest in pursuing a career in HR and continuous improvement.
Why Join Us


Supportive, collaborative, and people-focused work environment. Hands-on exposure to HR operations and digitalisation projects (HRIS, basic analytics). Career development under the Career Conversion Programme (CCP) for Human Capital Professionals (Place-and-Train), subject to eligibility.

Working Hours:

Mon-Fri, e.g. 9:00am - 6:00pm

Benefits:

Annual leave, medical benefits, staff engagement activities

Reporting To:

Managing Director

Eligibility:

Open to Singapore Citizens and PRs. Mid-career individuals under the Career Conversion Programme (CCP) are welcome.





Career Conversion Programme (CCP)


This role is eligible under the CCP for Human Capital Professionals (Place-and-Train). Successful hires undergo a 4-month structured On-the-Job Training (OJT) covering foundational HR competencies and emerging skills (e.g., digital HR systems and analytics).





How to Apply


Apply via MyCareersFuture or email your resume to stephanie@zenithfs.com.sg with the subject "Application - Admin & HR Executive". Please include your notice period and expected salary.