Description of the Company
As a division of HVS, the global authority on hospitality, HVS Executive Search leverages unrivaled relationships, accesses unique intelligence and provides a truly global reach within the hotel, restaurant, real estate, travel and leisure sectors.
Working in partnership with their clients, they assess and advise on executive talent requirements and how these can impact a business\' overall strategic aims. Their in-house research capability helps them maintain real-time knowledge of events, trends and key individuals within their chosen marketplace.

Description of the Position
The Administrative Manager for the NY HVS Executive Search team is responsible for supporting the VP of Administration and all Search Consultants with any and all administrative functions necessary to generate business for the firm in order to succeed in achieving targeted goals. These responsibilities include but are not limited to the following:

• Reviewing, editing, and formatting all project documents to include:
  • BD Presentations
  • Company & Asset Research Lists
  • Opportunity Profiles
  • Candidate Summaries
  • Weekly Candidate Reports
  • NDAs
  • References
  • Updating Executive Search templates as needed.

• Setting up reoccurring weekly conference calls with clients and consultants for the length of the engagement.
  • Setting up Weekly Team Report Review Calls
  • Setting up Admin Staff Report Reminders
  • Sending emails to consultants requesting run for review and finalization of reports to be sent to client

• Maintaining database projects from initial opportunities to completion and ensuring all documents are attached in the proper format.
• Reviewing the HVS Executive Search website and updating as needed with employees, locations, etc.

Professional Requirements

• Bachelor\'s degree preferred
• Prior search or consulting firm experience preferred
• Proficient in Office 365 \xe2\x80\x93 Outlook \xe2\x80\x93 email/calendars/Teams, Microsoft Word, Excel, PowerPoint, and LinkedIn RecruiterPro
• West Coast Location Preferred \xe2\x80\x93 Hours - 9 am \xe2\x80\x93 6 pm Pacific Time
  

Professional Qualification
The chosen candidate must exemplify the highest standards of honesty, integrity, and discretion. This individual will be highly confident in their role and embrace the company\xe2\x80\x99s collaborative culture while demonstrating the ability to make decisions that move the business forward. The Administrative Manager must be an outstanding communicator who embraces the culture and inspires excellence at all levels. This individual will need to size-up situations and respond quickly as a problem solver. The chosen candidate must also be a detail-oriented individual who can tackle complex assignments with timely follow-up skills. They will need to be a consummate team player with excellent interpersonal skills. Being focused and committed, while also possessing a healthy sense of humor and charm, will complement the candidate\xe2\x80\x99s professional skills.


Reporting Relationship
The Administrative Manager will report to Wendy Hollander, Vice President of Administration.
Compensation
Compensation will be commensurate with experience.