Job Description

Location : Stars Ave :Position : Administrative Officer (Forensics Centre of Expertise (CoE)Contract period : 12 monthsWorking HoursMon - Thurs : 8:30am - 6:00pmFriday : 8:30am - 5:30pm(inclusive of 1-hour lunch break)We are seeking a highly organised and detail-oriented Administrative Officer to join the CoE. The jobholder will assist Scientists in a variety of duties and handle various administrative tasks, including preparing tender and other procurement documents.Job scope

• Perform general administrative tasks such as data entry, filing, and maintaining records (e.g. finance trackers).

• Assist in scheduling meetings, circulating agendas, and taking minutes for selected meetings.

• Handle incoming and outgoing correspondences with vendors.

• Support the team with project management tasks and coordination.

• Assist in the preparation of reports, presentations, and other documentation, as required.

• Coordinate logistics for CoE events and meetings.

• Coordinate travel arrangements and itineraries.

• Develop and prepare detailed tender and procurement documents, ensuring compliance with relevant guidelines and regulations.

• Coordinate with various stakeholders to gather necessary information and requirements for tenders and procurement processes.

• Manage and maintain documentation related to procurement activities, including contracts, bids, and proposals.

• Monitor and track the progress of tender submissions and procurement activities, ensuring deadlines are met.

RequirementsThe job holder should:

• Possess strong organisational skills, excellent written and verbal communication abilities, and a keen eye for detail.

• Have procurement experience and/or experience in the Public Sector with knowledge on Government Procurement procedures.

• Be able to work in a dynamic fast paced environment and manage workload well.

• Possess good administrative and communication skills.

• Be able to work well in a team.

• Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Salary ranges from $2,853 to $3,780 depending on qualifications and relevant working experience.If you meet the above, please email your resume to eg@businessedge.com.sg

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