Job Description

About to Role

The Admin Personnel will be responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the Singapore office. This role involves managing office operations, handling documentation, coordinating meetings and schedules, supporting HR and finance administrative tasks, and serving as a key point of contact for internal staff and external stakeholders.

The ideal candidate is organised, detail-oriented, proactive, and able to work independently in a fast-paced environment while maintaining a high level of professionalism.

Main Responsibilities

1.

Office Administration & Operations

Manage daily office operations and ensure a well-maintained and organized work environment.

Handle office supplies, inventory, procurement, and vendor coordination.

Oversee office equipment maintenance and liaise with service providers when required.

Assist in coordinating facility-related matters (access cards, seating arrangements, and office cleanliness).

2.

Administrative Support

Support to management and department heads as needed.

Handle correspondence, documentation, filing, and record-keeping in an accurate and timely manner.

Prepare reports, meeting minutes, letters, and internal memos.

Manage incoming and outgoing mail, courier services, and office deliveries.

3.

Liaison & Communication

Act as the point of contact between the Singapore office and other regional offices.

Communicate effectively with internal teams, external partners, vendors, and visitors.

Main Requirements

1.

Qualifications & Experience

Diploma or bachelor's degree in business administration, Office Management, or related fields.

Minimum 1-3 years of experience in administrative or office support roles (experience in a Singapore office environment preferred).

Ability to speak and write excellent English and Mandarin.

2.

Skills & Competencies

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Proficiency in MS Office (Word, Excel, PowerPoint) and basic administrative tools.

Ability to work independently with minimal supervision.

Strong interpersonal skills with a positive, proactive attitude.

High level of professionalism, confidentiality, and attention to detail.

3.

Personal Attributes

Responsible, reliable, and punctual.

Adaptable and willing to take on new tasks.

Customer-service oriented with a friendly and supportive disposition

Applicants must be willing to work in Singapore

Job Types: Full-time, Permanent

Pay: $2,500.00 - $2,800.00 per month

Benefits:

Health insurance Parental leave Professional development
Work Location: In person